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GEARHUB
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PRODUCTION & MEDIA
GearHub is a checkout and tracking system built for production teams: who has what, when it’s due back, reservations on a calendar everyone can see, with approvals and reminders that run themselves. Built by Kairologic, running in production at a working studio today.
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THE PROBLEM
The spreadsheet works, until it doesn’t.
Someone forgets to update the sheet, and now nobody trusts it.
A camera goes out and doesn’t come back, and you’re scrolling rows trying to figure out who had it last.
Two people grab the same kit for the same weekend.
The person who “owns the spreadsheet” is on vacation.
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HOW IT WORKS
How it works
Browse & request: your team sees the gear list and requests what they need for their dates.
Approve in one click: the request lands with the manager; approval happens right from email.
Everyone’s notified: the borrower gets confirmation and due-date reminders automatically.
Check-in closes the loop: returns are logged, the calendar updates, and the record keeps itself.
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WHAT’S INCLUDED
What’s included
Searchable gear inventory
Reservation calendar
Request & approval flow
Automatic borrower notifications and due-date reminders
Check-in/return logging
Runs on your own Google Workspace, so your data stays yours.
Built, secured, and maintained by Kairologic
Who it’s for
Production studios
Videographers and photo teams
AV and event companies
Churches with media teams
Studio rental spaces
Real estate media crews
Any team where expensive equipment moves between people every week
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DEMO
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FAQS
Does my team need new software accounts?
No. GearHub builds into the Google tools your team already uses, with a simple web front end for browsing and requests.
What does setup look like?
We load your gear list, configure your approval flow, and test everything with dummy data before your team touches it.
What does it cost?
Setup plus a monthly care plan, scoped to your inventory size in a written agreement. The demo call is free and takes fifteen minutes.
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WORK WITH US
The Future Is Automated: So, Let's Build Yours
We’d love to hear from you! Whether you’re curious about AI automation, want to discuss a project, or just have a question, our team is here to help.